The Executive Assistant performs a variety of general and complex administrative duties in support of the Chief Operating Officer, Vice President of Business Transformation, Senior Director of Operations and several Operations Directors.

Essential Functions

-Manage office calendars requiring complex scheduling with internal and external stakeholders.
-Assist with Outlook inbox management requiring the prioritization of a high volume of incoming communication.
-Draft, edit, and/or send communication to internal and external stakeholders.
-Assist with recording and maintenance of departmental records and documents.
-Manage business expense purchases and receipts, code monthly credit card statements, and process expense reimbursement forms.
-Maintain a variety of business-related accounts, subscriptions, and memberships.
-Coordinate and manage travel arrangements including conference registrations, lodging, flights, and ground transportation.
-Purchase office supplies and maintain inventory.
-Support operational projects and initiatives requiring the maintenance of project trackers, timelines, action items, deliverables, and stakeholder follow-up.
-Analyze and translate operational data into clear reports and insights to support executive decision-making, performance tracking, and strategic planning.
-Plan and execute departmental meetings and special events requiring audio/visual support, logistics management, the development and distribution of presentations, reports, dashboards, and other materials to stakeholders, and catering.

REQUIRED EDUCATION: High School Diploma or equivalent (higher degree accepted)

MINIMUM EXPERIENCE: 5 years of progressively responsible administrative and operations experience; equivalent combinations of education and experience will be considered.